Publishing contracts

copyrightauthor addendapublishing contracts

Standard phrases for publishing contracts (author addenda)

One way of securing your rights in negotiations with a publisher is to propose the inclusion of standard phrases in the publisher’s contract.
For inspiration, see Copyright Toolbox by Surf Foundation

Here are some examples of standard phrases:

  • Educational use
  • Making available through institutional repository
  • Research use
  • Personal use
  • Future reuse

Author addenda to publishing contract

Negotiations and contracts are about two different worlds meeting and agreeing on certain common terms and conditions. In other words, both parties must agree. Although it can be time consuming to negotiate with a publisher about retaining some copyright ownership, it can be very fruitful.
It is important to ensure that a contract is binding and that it also includes the addendum. Pay special attention to the following:

  • Point out during the negotiations that you want to send an addendum in order to retain certain rights. 
  • Ensure that there is an indication near the publisher's signature that the contract has an addendum.

The addendum should also be signed by the publisher.

Scholars Copyright Addendum Engine (SCAE)

Listed below are four different author addenda for use by academics. These author addenda can be created in PDF format and attached to a publishing contract.

  • Science Commons/SPARC Access Reuse Addendum You can use the article and reproduce it – as long as it is not for commercial purposes
  • Science Commons Immediate Access Addendum Right to publish the publisher version of an article on a non-commercial site
  • Science Commons Immediate Access Addendum Right to publish a post-print version of an article on a non-commercial site. The publisher version may not be made accessible before expiry of a six-month embargo.
  • MIT Copyright Addendum Allows an article to be used in an academic context, to be uploaded to an institutional repository and archiving articles funded by the National Institutes of Health in the PubMed Central database.

The SPARC Author Addendum

The SPARC Author Addendum is a legal instrument that you can use to modify your copyright transfer agreements with non-open access journal publishers. It allows you to select which individual rights out of the bundle of copyrights you want to keep.


Danish Copyright Law

Committee for the Protection of Intellectual Property (UBVA)

Copyright Toolbox by Surf Foundation

Copyright Addendum Engine (SCAE)

Author Rights & the SPARC Author Addendum 

  • 11.07.2013 Redigeret af Ditte Schjødt Svensson
  • 08.01.2013 Oprettet af Lone Jensen
  • 19.02.2016 Redigeret af Lone Jensen